11 Super-Smart Hacks to Never Forget a Bill Payment

A paper statement arrives in the mail. You place it on your mail pile with every intention to get back to it. You even make a mental note to do it in the next few days. But then life happens. 

And you forget.

Just about everyone has forgotten a bill payment at one point or another. But when you do, you risk late fees and higher interest rates. Worst-case scenario, you face delinquency and a black mark on your credit report. Yikes.

Next time, skip the late fees. Here are 11 helpful tips to help you stay on top of your payments.

No. 1: Set up automatic payments

If you haven’t set up automatic payments yet, consider giving it a try. You’ll never forget a bill again, but always make sure you have enough money in your account to cover whatever payment comes due. 

To pay a bill online, log in to your online account. When you select a new payment, there should be an option to set up recurring payments. Customize the automatic payment to fit each expense. For instance: 

• When should the payment occur?
• How much will the payment withdraw?
• Which bank account, debit, or credit card will fund the payment?

Again, be warned that automatic payments risk overdrawing your bank account if you lack the funds to cover the bill. One way to combat this is to set the automatic payment to withdraw only the minimum amount due and pay the rest manually. Another option is to schedule the payment for the day your paycheck usually deposits to your account. This will help to avoid withdrawing payments when your account is low.  

No. 2: Create a bill payment calendar

A calendar with due dates is another option that can supplement or take the place of recurring online bill payments. 

Use a digital calendar tied to your email address, or a phone calendar. If you’re not tech-savvy, use a physical calendar. Better yet, use all three! Gather all of your recurring bills. Write down each due date in the calendar. Include the expected payment amount, if you can. 

Don’t stop there: Make sure to set up calendar alerts to remind you a few days before the payment is due and then again on the actual due date. For instance, a Google calendar has an option within each event to schedule a notification — minutes, hours, days, or weeks — ahead of the event or due date. Likewise, an iPhone calendar has the option to set two different alerts, days or minutes before the event. This way, when you receive the reminder notification you can submit a payment, if you haven’t already.

Make it a habit to refer to your calendar frequently to ensure you don’t miss an upcoming due date. And the most satisfying part? Crossing off each successfully paid bill as the month progresses.

No. 3: Use an app

There’s an app for that. 

In this digital age, why not rely on an app to track your due dates and payments? Set up the app and then receive alerts about upcoming payments. There are endless options to choose from, but here are a few apps to check out.

Mint 

This popular app helps users create a budget, track spending, and monitor their credit score. Mint also sends notifications about upcoming bill payments and allows users to set up recurring payments.

Truebill 

Truebill tracks everything in one place — the app. It’s a free and convenient budget planner, finance tracker, and bill reminder app. In fact, you can even use it to identify and cancel seemingly low-cost recurring subscription costs.

Different people swear by different apps — it’s all about finding the right one for you. For financial advisor and founder of SavviHer, Brittan Leiser, Truebill stands out. 

Truebill is “a very helpful app that is easy to use and helps remind users of their upcoming bills, upcoming subscription payments, and also can be instrumental in lowering some of those routine bills,” Leiser says.

Wally 

Want to see a detailed report about your income and expenses? Wally is the app for you. It lets you see where exactly your money is going and then helps you achieve financial goals.

No. 4: Make a checklist

Create a bill payment checklist to stay organized. Whether you use an excel spreadsheet or sticky notes, this method is key to making sure you don’t miss a payment. 

List all of your monthly bills on the checklist. In the second column, write down when you receive your statement for each bill. In the third column, list the due date of each bill. If the bill is a recurring amount, list the expected payment amount in the fourth column. Finally, create a checkbox in the last column so you can mark whether the bill has been paid or not.
Replicate this checklist each month to keep yourself on track for the year.

After each payment, check off the bill in your checklist. For an online spreadsheet, mark “paid” or “no balance” in case you didn’t need to make a payment this month. Keep your checklist up to date so you don’t forget which bills were paid and which are still unpaid.

No. 5: Opt-in for reminder texts

Did you know certain companies provide bill payment text reminders? This opt-in service can add another layer of protection against missing a payment.

“Ask your provider, whether it’s your cell phone bill or your car insurance, if they have text reminders,” says Noa Hoffman, CFP, director of editorial and community engagement at the Singleton Foundation.

“For example, Verizon has an opt-in that texts you with enough notice before the billing date to remind you when and how much will be charged,” Hoffman says.

No. 6: Pay bills immediately

A good rule of thumb is to pay your bills as soon as you receive them. It’s easy to forget to pay a bill once you move on to another task. Out of sight, out of mind. So why risk it?

Simply pay each bill when you first receive a statement. Don’t put it off until the actual due date. This decreases the chances of forgetting to pay the bill later.

No. 7: Pay bills on payday

Never forget to pay a bill by paying them on payday. When you receive your paycheck, pay off your bills and debts first. This is a smart practice to start, in general. Refer to your bill payment calendar, checklist, or app to know which bills are coming due.

“When payday comes, pay all bills due between now and your next paycheck,” says Bobbi Olson, a budget coach and the host of the CentsAble Chat Podcast. “When payday comes again, repeat!”

This method has a few major benefits over recurring automatic payments. You are less likely to pay a bill without the necessary funds in your bank account — avoiding any overdraft or returned check fees. 

“I've had paychecks come in a day late or other mishaps that would have wreaked havoc if I had autopay, because the money would not have been there,” Olson says. “Plus, having the bills out of the way first allows you to spend in other areas, with less stress.”

No. 8: Negotiate one due date

Having a different due date for each bill can get complicated. Simplify your payments by consolidating due dates to a single date.

It’s a straightforward process to request a change to your due date. Call a representative or customer service number at each company. Have your account information on hand. Ask to change your payment due date. Change the due date to the first of the month, or whenever a majority of your other bills are due. It’s a smart idea to select a due date on or around when you receive a paycheck. This will ensure you have enough funds to cover all of your bills at once.

Now, you’ll only have a single due date to remember. Easy, right?

No. 9: Check in once a week

It’s a healthy habit to start reviewing everything happening in your financial life, including your upcoming bill payments. Set aside a dedicated time each week for this financial check-in. 

Create a recurring weekly alert to sit down and get your financial life together. During your check-in, take stock of your income, expenses, and financial goals. Devote one portion of the check-in to organizing your upcoming bill payments. Which bills need to be paid by the end of the week?

A weekly check-in is less tedious than a single, monthly check-in. So use this time to your advantage — keeping track of your day-to-day finances, like bill payments.

No. 10: Keep billing information up-to-date

Creating recurring payments takes the hassle of paying bills away. But you still have to manage your accounts. In fact, you should ensure your billing information is kept up to date across accounts.

If your bank or card information expires or changes, then your automatic payments will stop. And if you aren’t paying close attention, you might be hit with a late payment. 

Make a list of all of your automatic payments. Write down which bank account, debit card, or credit card is associated with each one. Refer back to this list and update each automatic payment with a new card or bank account information.

No. 11: Organize your billing statements

Most people rely on a paper or digital billing statement. Receiving and organizing statements is a great way to stay on top of bills and any account changes. In fact, you should make it a habit to check each billing statement for errors or price increases. Yes, even if you set up recurring payments.

If you notice an error or account change, call the company or financial institution. Ask for a detailed explanation of the changes or request a correction. Follow up if you don’t see your request implemented by the next billing statement.

Bottom line

Failing to make bill payments on time can lead to late fees and higher interest rates. These costs add up. Ensure you never miss a payment again with a few helpful tips, like setting up autopay and scheduling reminders.

Noa Hoffman is a certified financial planner and the director of editorial and community engagement at The Singleton Foundation For Financial Literacy and Entrepreneurship. Hoffman began her financial services career as a financial advisor for Ameriprise (formerly a division of American Express) and has since dedicated herself to finding innovative ways of making financial education more accessible through technology. Hoffman has also volunteered for Operation Hope teaching money basics — budgeting, checking and savings; the power of credit; and investments to local students in grades 4-12. 

Brittan Leiser is a financial advisor, as well as the founder and CEO of SavviHer: The Financial Resource for the Modern Woman. Leiser graduated from the University of Notre Dame’s Mendoza College of Business. She created SavviHer after recognizing that women often felt ignored or overwhelmed when it came to having a conversation about their own finances. She created online resources like articles and online instructional courses to meet women where they are and to empower them to take the first step. 

Bobbi Olson is a budget coach and hosts the CentsAble Chat Podcast. She focuses on breaking the paycheck-to-paycheck cycle by teaching positive money mindsets, how to destroy debt, and reduce financial stress. ​Folks who work with her one-on-one walk away with a clear view of their financial picture and a budget that meets their specific needs, putting them in control of their financial lives.